Personal Assistant

Responsibilities:

• Full administrative support and assistance: agenda management, organization of business trips & travel support, entering receipts for expenses, processing mail, preparing responses;
• Providing support in preparation of external and internal meetings and presentations;
• Dealing with correspondence;
• Arranging business trips: travel assistance, making hotel reservations, organizing car rentals and prepare reimbursements with Finance;
• Dealing with documents flows addressed to/from General Manager, follow up and report according to deadlines;
• Provide support to the expatriates and their families when it’s necessary and approved by General Manager;
• Assist in organizing visa support and registration for employees and visitors;
• Assist in co-ordination, management and completion of special projects;
• Organize and facilitate meetings, conferences and special events;
• Coordinate day-to-day routine with operations;
• Occasional ad hoc tasks and urgent special requests.

• Experience at international company;
• Working place: location of the Branch;
• 5-Day work week: 8-hour working day from 08:30 or 09:00, 30 mins – 1 hour launch time;
• Availability: 24/7, readiness to be in touch outside of working hours;
• Vacations to be planned at the same time with General Manager;
• Excellent ability to manage multiple projects simultaneously in a fast-paced, deadline-driven, detail-oriented work environment;
• Ability to maintain a high degree of confidentiality;
• Ability to work under the pressure;
• Result-oriented;
• Well structured;
• High degree of motivation, creativity and knowledge.

Key skills:

• English Level: Intermediate (B1), writing and speaking skills;
• Excellent communication and time management skills;
• Tact and diplomacy;
• Strong interpersonal relations and teamwork skills;
• Strong organizational skills;
• Strong PC skills (required: MS Word, Excel, Power Point);
• Easy-learning & easy- doing;
• Flexibility and adaptability.

Conditions of employment

• The position is to be outsourced, to be employed by company after successfully completion of 1-2 years;
• Medical insurance after 3-month successful working period;
• Laptop;
• Mobile Phone with the limited services for business purposes only;
• Year End Bonus payment based on the annual objectives – 10 % as max.